PulsePath Student Privacy Notice

1. How the App Works

"Your program" means the student check-in and support initiative operated by your school or participating institution.

PulsePath Student is used by students whose school or institution uses PulsePath. Your program gives you an activation code. After you enter it, the App shows brief check-in questions, diary prompts, and messages chosen by your program, and sends your responses to PulsePath's servers.

2. Information the App Collects

The App collects the following information, as applicable to your use:

1. Activation code. The code your program gave you. It is randomly generated and does not contain your name or other identity information. PulsePath uses it to organize App data.
2. Your responses. Your answers to check-in questions and diary prompts, including any text you type, with timestamps (for example, when a prompt was delivered and when you answered) and your device time zone.
3. Institution-specific Terms of Service. If you accept these terms when you begin, a record of acceptance, including the date and time, is sent to PulsePath and stored with your activation code.
4. App and device information. App version, device model, iOS version, the date you accepted PulsePath's Terms of Service, a push notification token, and random identifiers generated by the App when you enroll. These identifiers are not your advertising identifier or any hardware identifier. Our servers and service providers also receive your IP address when the App connects to them.
5. Diagnostics. Crash reports and technical logs, with basic device information. Your activation code is attached so that a problem can be matched to your installation.
6. Emails you choose to send. Menu > Report An Error opens an email to us with the App's log files attached. Menu > Request Data Deletion opens an email to us containing your activation code. Nothing is sent unless you send the email.

3. Information the App Does Not Collect

• The App does not use your location, Bluetooth, or motion sensors.
• The App does not ask for your name, email address, phone number, student ID, employee ID, mailing address, or Social Security number.
• The App does not access your contacts, and it does not collect payment information; nothing in the App is for sale.
• The camera is used only if you tap the QR icon to scan an activation code. The photo library is used only if you choose to select a saved image of a QR code. The App reads the code from the image on your device; the image is not stored or uploaded.
• The App shows no advertising, contains no advertising SDKs, and does not track you across other companies' apps and websites.

4. How Information Is Used

PulsePath uses App information to:

• Deliver check-in questions, diary prompts, and messages, and record your responses
• Make responses available to authorized staff of your program, and prepare summaries and group-level trends for them
• Operate, support, secure, and troubleshoot the Service, and respond to your requests
• Understand how the App is used, for example how often prompts are answered
• Evaluate and improve the App's performance, stability, and functionality

PulsePath does not sell your information and does not use it for third-party advertising, third-party commercial profiling, or third-party behavioral targeting.

5. Who Can See Your Information

Your program and PulsePath. Authorized staff of your program (for example, staff at your university) and authorized PulsePath personnel can view information associated with your activation code through administrative dashboards. Data is organized by activation code rather than by your name or contact details. PulsePath does not receive or keep a list linking activation codes to student IDs, email addresses, phone numbers, or similar identifiers. Your school may separately know which person received a given code, and so may be able to associate code-based data with you.

Service providers. PulsePath uses providers to operate the Service, and they may use the information only to provide those services to us:

• Cloud hosting and infrastructure providers, which store the data the App sends
• Google Firebase Cloud Messaging, which receives your device's push notification token and related device identifiers in order to deliver notifications
• Bugfender, which receives crash reports and technical logs

Legal and safety. PulsePath may disclose information if required by law or if necessary to protect the Service, users, PulsePath, or others.

6. Storage and Security

Information the App sends travels over encrypted HTTPS connections. PulsePath uses reasonable administrative, technical, and organizational safeguards, including organizing data by activation code, access controls on storage and administrative systems, and limiting access to personnel who need it to operate, support, secure, or administer the Service. No method of transmission or storage is completely secure, and PulsePath cannot guarantee absolute security.

7. Your Choices and Retention

• Delete your data. Open Menu > Request Data Deletion, confirm, and send the prefilled email to contact@pulsepath.tech. We will delete the data stored on PulsePath's servers under your activation code. If you no longer have the App, email us your activation code and ask for deletion. Deleting the App from your device does not by itself delete data stored on PulsePath's servers.
• Retention. We keep data associated with your activation code for as long as needed to operate the Service for your program, unless you ask us to delete it sooner.
• Permissions. You can turn notifications, camera access, and photo access on or off in iOS Settings. Turning off notifications may mean you miss prompts.
• Institution-specific Terms of Service. If these terms are presented when you begin, you must accept them to continue using the App with your activation code.
• Stop using the App. You may stop at any time and delete the App from your device.

8. Changes to This Notice

PulsePath may update this Privacy Notice from time to time to reflect changes in the App, our practices, or legal requirements. The current version is always available at https://pulsepath.tech/privacy and in the App under Menu > Settings > Privacy Notice. You may be notified of such updates in the App via an in-app message.

9. Contact

For questions about this Privacy Notice or PulsePath Student, contact: